Invoicing Data Entry Specialist

Location: Nashville, TN, US 37204

Date: May 16, 2018

Power Consulting Associates, Inc. (PCA), a Nashville based construction oversight, engineering, and consulting firm specializing in the power industry is seeking an experienced Invoicing Data Entry Specialist for the Nashville office.

PURPOSE:

To provide administrative support primarily to the construction oversight and payroll staff by verifying various reports and data entry.

REQUIREMENTS:

Education & Professional Qualifications

  • Minimum qualification: HS diploma with 1 – 2-years’ experience in an office environment.
  • Preferred qualification: Bachelor’s degree or equivalent combination of education and experience.

Knowledge/Experience

  • Strong working knowledge of Microsoft Excel
  • Knowledge of online, cloud-based storage programs and QuickBooks preferred
  • Effective communication skills to interact with various departments and field teams
  • Excellent organizational skills with the ability to handle multiple priorities
  • Must display accuracy and high level of attention to detail and excellent follow-up skills

Travel Requirements

N/A

RESPONSIBILITIES:

  • Responsible for data entry into accounting system for labor, vehicle and per diem rates.
  • Download and process construction oversight staff expense reports, receipts and other reports from Dropbox.
  • Audit lodging receipts from construction oversight team and verify on a weekly and monthly basis.
  • Audit Field Observation reports to ensure compliance with client needs.
  • Secure and convert files to PDF in preparation for submittal to clients.
  • Maintain filing system for paid invoices.
  • Other duties as assigned by management.

SALARY:

Negotiable based on experience


PCA is an equal opportunity employer. Final candidates will be subject to background and motor vehicle checks as allowed with federal & state regulations. PCA is a Drug-Free Workplace. Pre-employment drug testing is required. PCA participates in E-Verify.

The PCA team has been called upon by a diverse client base ranging from small facility operators to the largest electric utility in the US to provide a host of services for the transmission and distribution of energy.


Power Consulting Associates
880 Green Lea Blvd, Suite B | Gallatin, TN | 37066
(615) 645-9354