Invoicing Data Entry Specialist

Location: Nashville, TN, US 37204

Date: May 16, 2018

Power Consulting Associates, Inc. (PCA), a Nashville based construction oversight, engineering, and consulting firm specializing in the power industry is seeking an experienced Invoicing Data Entry Specialist for the Nashville office.

PURPOSE:

To provide administrative support primarily to the construction oversight and payroll staff by verifying various reports and data entry.

REQUIREMENTS:

Education & Professional Qualifications

• Minimum qualification: HS diploma with 1 – 2-years’ experience in an office environment.
• Preferred qualification: Bachelor’s degree or equivalent combination of education and experience.

Knowledge/Experience

• Strong working knowledge of Microsoft Excel
• Knowledge of online, cloud-based storage programs and QuickBooks preferred
• Effective communication skills to interact with various departments and field teams
• Excellent organizational skills with the ability to handle multiple priorities
• Must display accuracy and high level of attention to detail and excellent follow-up skills

Travel Requirements

N/A

RESPONSIBILITIES:

• Responsible for data entry into accounting system for labor, vehicle and per diem rates.
• Download and process construction oversight staff expense reports, receipts and other reports from Dropbox.
• Audit lodging receipts from construction oversight team and verify on a weekly and monthly basis.
• Audit Field Observation reports to ensure compliance with client needs.
• Secure and convert files to PDF in preparation for submittal to clients.
• Maintain filing system for paid invoices.
• Other duties as assigned by management.

SALARY:

Negotiable based on experience

PCA is an equal opportunity employer. Final candidates will be subject to background and motor vehicle checks as allowed with federal & state regulations. PCA is a Drug-Free Workplace. Pre-employment drug testing is required. PCA participates in E-Verify.